Novasoft Purchase Co-Pilot brings AI procurement straight into Business Central — and lets you pick the engine: Native BC AI, Azure Copilot, or Anthropic Claude. Create POs from natural language, snap a vendor invoice, and ask live questions about spend, GRNs, price variance and vendor performance — all in chat.
Most BC purchase teams still spend hours keying POs, chasing approvals, and exporting Excel for vendor analysis. Purchase Co-Pilot flips that — it reads, drafts, queries and acts inside Business Central, so your buyers focus on negotiation and not paperwork.
Purchase Co-Pilot is model-agnostic. The NSF Co-Pilot Foundation routes every prompt through a pluggable provider layer — pick the engine that fits your data residency, cost and capability requirements, and switch later without re-implementing.
Use Microsoft's built-in Copilot capabilities and the BC Agent runtime. No extra subscription if you already have BC Premium with Copilot enabled. Best for a zero-onboarding start with full Microsoft data-handling guarantees.
Route to your own Azure OpenAI deployment in your tenant region — UAE North, KSA Central, and more. No-training contract, full VNET / private-endpoint support. Best for regulated industries with strict data residency requirements.
Route to Anthropic's Claude family — Opus 4.6, Sonnet 4.6 or Haiku 4.5 — directly via the Anthropic API or AWS Bedrock. Best for long-context vendor catalogues, nuanced negotiation drafts, and maximum tool-use accuracy.
All three providers expose the same 67 procurement tools and 15+ Purchase Intelligence KPIs — switching engines is a setup change, not a re-implementation.
Purchase Co-Pilot is built on Novasoft's NSF Co-Pilot Foundation — the same architecture powering our Retail vertical — extended with 67 purchase-grade tools, precision prompts and 15+ pre-aggregated KPIs. Runs natively inside Business Central; no separate portal, no data export.
Type "raise a PO for 200 units of ITEM001 from Ningbo Steel" — Co-Pilot resolves the vendor, fuzzy-matches the item, applies dimensions, and drafts the order with a drill-down chip. No form-filling; no switching screens. Full multi-turn proposal staging lets buyers build, review and post in one conversation.
Snap a quote, invoice or proforma with your phone — Co-Pilot's GPT-4o vision extracts header and line items, matches them to BC items and vendors, and stages a PO for one-click approval. No OCR configuration needed. Works with PDFs, images and email attachments.
Pre-aggregated KPI summaries for PO status, vendor performance, spend, replenishment, GRN ageing, price variance, invoice matching, blanket POs, credit notes, landed cost and vendor YoY. Every KPI is a real BC list page AND a chat-callable tool — ask in English, get data with drill-downs.
Stage a PO across several conversation turns: "add 5 more of ITEM003", "show proposal", "post proposal". Co-Pilot keeps a per-user proposal table and converts it to a real BC purchase order on command — full conversation context maintained across sessions with complete audit trail.
Microsoft describes agents as "the new apps for an AI-powered world." Purchase Co-Pilot ships three pre-built agents and is fully extensible via Microsoft's Agent Designer and the MCP (Model Context Protocol) server we deploy alongside Business Central.
Reads vendor invoices from your shared mailbox, OCRs PDFs via Incoming Documents, matches to POs and GRNs, and prepares for approval. Your AP team stops keying; the agent handles it end-to-end.
Watches stock levels, lead times and historical demand. Drafts replenishment POs against preferred vendors when reorder thresholds breach — your buyer reviews and approves in seconds.
Scores vendors weekly on on-time delivery, quantity accuracy, price variance and credit-note frequency. Flags slipping vendors before quarter-end so you renegotiate from data.
Every KPI is a real BC list page AND a chat-callable tool. Ask "show me PPV by vendor for Q1" and Co-Pilot returns a table with drill-downs to the underlying transactions — the same data your CFO trusts.
Open / Released / Posted / Closed counts and ageing.
On-time, in-full delivery + quality returns score.
Ranked by spend MTD, QTD, YTD with YoY delta.
By vendor, item, category, dimension, period.
Items below reorder with suggested PO qty.
Goods receipts, ageing, pending vs received.
Standard vs actual cost by item / vendor.
3-way match status + tolerance breaches.
Best price across alternate vendors per item.
Sell vs landed cost per item / category.
Released vs remaining qty + expiry alerts.
By vendor, reason code and ageing.
Freight, duty, insurance allocation per receipt.
Short-ship, over-ship, damaged on GRN.
Year-over-year spend, volume and price drift.
Custom KPI thresholds with email + chat alerts.
Customers in UAE, KSA and India report a step-change in cycle time and margin discipline within the first quarter of go-live.
From quote received to PO released — chat creates POs in seconds, not days.
Live PPV and vendor-price-compare drives better negotiations from real data.
Built-in duplicate-detection and dimension defaulting prevent double orders.
Every chat action, PO change and approval timestamped and logged inside BC.
From readiness assessment to managed support — Novasoft is your single accountable partner across Microsoft Dynamics 365, Copilot, Power Platform and the Purchase Co-Pilot extension.
A pragmatic, BC-native rollout. Most customers move from kick-off to production chat in 2–5 days.
Map your purchase processes, vendors and KPIs. Identify the 5 highest-value chat use cases for your industry.
Tool selection, prompt design, KPI configuration, vendor-master cleanup plan and approval workflow design.
Foundation + Purchase extension deployed; KPIs synced; agents enabled; pilot with category buyers in your tenant.
Quarterly tuning of prompts, alert rules and agent thresholds based on built-in prompt-tester results and user feedback.
We don't demo slideware — Purchase Co-Pilot v28.0.0.0 is a Microsoft AppSource-ready BC extension running in customer tenants today across UAE, KSA and India.
Book your free Procurement AI Readiness Assessment with Novasoft today. As your dedicated Business Central AI partner in UAE, KSA and the Middle East, we'll show you exactly how chat-driven procurement can transform your Dynamics 365 environment.
Fill in your details and a Novasoft Purchase Co-Pilot expert will be in touch within one business day.
Building # S50120, Jebel Ali Free Zone, Dubai
# 204, 2nd Floor, Ameera Building, Olaya, Riyadh
90 Bayard St. Suite 2B, New Brunswick, NJ 08901
UAE
Building # S50120
Jebel Ali Free Zone
Dubai
USA
90 Bayard St. Suite 2B
New Brunswick
NJ 08901
INDIA
# D1-1201
Supertech EV2
Greater Noida (W)
